Invoices

Here is information on how to send invoices to Karlstad University and how to receive invoices from Karlstad University.

Send invoices to Karlstad University

E-invoicing provides a quick and efficient way of sending your invoices to Karlstad University.

  • Providing the correct reference is essential in ensuring that the invoice ends up in the right place. Our references consist of eight letters.
  • The order number accompanying an order from Karlstad University should be included as order reference in the electronic invoice.
  • If Karlstad University has a subscription with you, the subscription ID must be entered in the box for subscriptions on the invoice (applies to electronic invoices).
  • Please note that we cannot accept invoices in PDF-format!

MANDATORY ELECTRONIC INVOICING

As of 1 April 2019, all purchases within the public sector are required by law to be electronically invoiced according to a new European standard called Peppol BIS Billing 3. The statutory requirement applies to all purchases except for agreements entered into before 1 April 2019. However, another standard for electronic invoicing may apply if the supplier and Karlstad University have agreed on this.

Read more about how to send invoices through the Peppol Network.

There are several electronic invoicing alternatives available

Creating and submitting invoices online

If your company does not have IT support for electronic invoicing, you can manually create e-invoices for us.
 
You can create an account with the operator InExchange. Their service InExchange Free is completely free up to 100 e-invoices per year, but they also have chargeable services if you want to send more invoices or additional features. To get started with the free service, you create an account with InExchange. On the home page of your account, there is a green button labelled ‘View video’ where you can see how to send an e-invoice. Click on the link to go to the InExchange website.

Peppol invoices

If you wish to send Peppol invoices, simply send your invoices via our Peppol ID.
Karlstad University’s Peppol-ID: 0007:2021003120

OTHER FORMS OF ELECTRONIC INVOICES

Karlstad University collaborates with the VAN operator InExchange to receive electronic invoices. If you want to send invoices via InExchange, all you have to do is send your invoices to us and we will then receive a request to connect with you in InExchange, which we will accept.
Karlstad University’s GLN number for invoicing: 7340087000009

Karlstad university´s invoice address:
Karlstad University
Fakturaskanning
651 88 KARLSTAD

Invoice reference 
The reference should be clearly specified on the invoice. Invoices without a reference will be returned to the supplier for completion. For more information, please contact our Finance Office.

Receive electronic invoices from Karlstad University

Karlstad University would like to send electronic invoices to you. It is a safe, easy and environmentally friendly alternative to hardcover invoices.

To report that you want to receive electronic invoices from Karlstad University, send an email stating that you want to start receiving electronic invoices from Karlstad University.

In the email, state the following:

• The name of the company

• Organization number

• Peppol ID

For more information, please contact our finance department.