Step 4: The Funding and Tenders Portal (EU)

Create your user account to login to the Funding and Tenders Portal

To be able to submit a proposal, you must first register on the Portal for an EU Login account.

• Register 

If you already have an EU Login account, you must use that one. After logging in, you can use the personalised services and tools for submitting proposals and managing projects.

Organisation information

When you prepare an application in the system you need to fill in the PIC number (Participant Identification Code) for Karlstad University: PIC is the unique identifier of the organisation and will be used as a reference by the Commission in any interactions. Karlstad University PIC number is 999874837.

You also need to enter LEAR (Legal Entity Appointed Representative) and Account Administrator (Grants and Innovation Office) as Contacts for the Project. Appointed LEAR for Karlstad University is Håkan Spjuth, Head of External Relations.

Roles

Select your role: Main contact or Contact person.

You would typically select the top-level role (Main contact for most calls) for the Proposal Coordinator organisation during the initial proposal draft creation. If you select the Contact person role (or another role if the call uses specific roles ), make sure to add the top-level role (Main contact) in the next steps before you submit your proposal. 

When you select your organization and it is a validated PIC, this action will be communicated to the LEAR or/and Account Administrator via an email sent automatically to them. The same applies when removing a validated organization from a proposal.

Create budget and fill in the Form for external funded projects

The project budget must be drawn up in consultation with a financial officer. You should make an appointment with your department financial officer well in advance of the application deadline. Send all information about the call before the meeting. In connection to developing the project budget, the Form for external funded projects also should be filled in. The financial officer will create the form within the system Raindance.

All Horizon 2020 projects must be signed by the Vice-Chancellor, regardless of the budget amount. For the work packages, there is a mutual dependence and responsibility between the partners. As a result, all partners can risk being financially affected if a party fails to achieve satisfactory results in their commitment. This also applies when the own part of the project is small in relation to the whole.

Vice-chancellor´s decision meeting

The Vice-Chancellor´s decision meetings are held on Mondays from 09:00 to 10:00. The documents must be submitted to the Vice-Chancellor´s secretary the week before, at the latest by 09.00 on the Thursday. Bring your application, the form for external funding and the budget to the meeting. You will make a brief presentation of the project during the meeting. After the presentation and signing you bring the documents to the diary for registration.

Submit the proposal

Once approved, the proposal can be submitted to The Funding and Tenders Portal. Send all the relevant documents to the registrar, e.g.

• Application
• Form for external funded projects
• Budget

Receive decision and evaluation

When you receive the decision and evaluation inform the persons involved, for example Head of department, financial officer, other project participants. Send the decision and evaluation to the registrar.