Academic Celebration 2024

FREQUENTLY ASKED QUESTIONS

MAY I INVITE MORE GUESTS TO THE CEREMONY THAN TO THE DINNER? 

Yes, you may, but no more than 6 persons. Indicate the number in the appropriate box when you register via the link.   

SHOULD GUESTS ONLY ATTENDING THE CEREMONY WEAR FORMAL ATTIRE?  

No, this is not required. Accompanying guests or staff in the audience are recommended to follow the dress code Kavaj, that is, a suit for men and matching dress for women.

WHAT DOES THE DRESS CODE ”FORMAL ATTIRE” (FRACK) MEAN?

This dress code means white tie/evening dress, that is, tail-coat, white waistcoat and bow tie for men, and evening dress/ball dress for women. Folk costume and kilt are also formal attire. The term also includes military formal uniform and a clergyman’s robe. (At Karlstad University, we have chosen NOT to require academic formal attire that involves a tailcoat with a black vest and black long dress as the dinner takes place directly after the ceremony).

When you wear white tie, it governs the dress code for your companion. That is, your companion needs to match your white tie with either a fwhite tie, national dress, kilt, military dress uniform, official dress, or wear a long, floor-length dress of a formal cut, not necessarily a ball gown.

If your other guests wear a dark suit, their companion should wear either a dark suit, folk costume, kilt, military party uniform, official dress, or a finer, festive dress, skirt, pantsuit that goes below the knee.

WHERE CAN I BUY/RENT FORMAL ATTIRE?

There are very few companies with shop/tasting/sewing in the region, but the Party and Wedding Palace in Degerfors is open during the spring and summer, but is unfortunately being wound up. Our recommendation is that you book an appointment for a tailcoat fitting as soon as possible. Phone: 0586-442 44.

Fest- och bröllopspalatset in Degerfors, https://festochbrollopspalatset.se/

You can also choose to rent your formal attire at the online shop Fracka.

See all the dress suits offered at Fracka

HOW DO I SIGN-UP FOR THE BUS TRANSFER FROM KARLSTAD UNIVERSITY TO KCCC?  

Sign-up for the transfer when you register via the link by indicating the number of guests, including yourself, who wish to use the transfer service.

HOW SHOULD I HANDLE THE DOCTOR’S HAT THAT I ORDERED FOR THE CEREMONY?  

New doctors at Karlstad University receive a laurel in the ceremony. If you have ordered a hat, bring it and keep it under your seat in Aula Magna. After the ceremony ends, put on your hat and wear it at the procession out of the venue. Don't forget to bring your laurel wreath and save it as a memento. Bring your bandbox and leave it in the cloakroom during dinner if you wish.

WHEN CAN I START WEARING THE DOCTOR’S RING?

If you have acquired a doctor's ring, you can wear it immediately after you have been promoted. Since many of our doctors choose not to acquire a doctor's ring, we have chosen to symbolize the ceremonial ritual "Receive the ring", the insignia that symbolizes that he or she swears allegiance to science, by virtually receiving the ring from the promoter’s hand.

I’M A PROFESSOR AND HAVE A DOCTOR’S HAT. WHEN AND HOW SHOULD THIS BE WORN DURING THE PROCESSION AND CEREMONY?

Keep your hat under your arm during the procession into the Aula Magna. When the Dean of your faculty puts on his hat during the ceremony, you do the same.

WE HAVE SMALL CHILDREN AND WOULD LIKE TO KNOW IF THE UNIVERSITY WILL ACCEPT THEIR PRESENCE AT THE CEREMONY AND DINNER?

The academic celebration is not a suitable event to bring children to.  It is a long ceremony and emergency exit rules forbid prams and push-chairs in the hall. If finding a baby-sitter is a problem, ask a near relative to come along and notify us so we can reserve a place near an exit in of any disturbance. We respectfully ask that you do not bring small children to the dinner. Children aged 12 and above are welcome, but the cost is the same (excluding alcoholic beverages) and no alternative menu is offered.

HOTEL ACCOMODATION DURING ACADEMIC CELEBRATION

We have reserved rooms at Scandic Hotell Winn, which is located within walking distance of KCCC October 17-19. Price for single room 1053 SEK, price for double room 1388 SEK, per night including breakfast and VAT.

Booking:  + 46 (0)54 776 47 00 or by email to karlstadwinn@scandichotels.com before September 26 with booking code BAKA171024. You can also book your room at Scandic’s website: https://www.scandichotels.se/winn?bookingcode=BAKA171024

After September 26, the rooms can be booked subject to availability.