Step 5: During the project

This is exciting times for everyone involved. The research project can actually start!
For you as a project manager this involves many tasks eg. planning, monitoring activities, managing funds and reporting. It is essential for the project manager to understand and fulfill the requirements of the funder and act in compliance with the regulations and policies of the University. This will protect you from potential problems with funders or collaborators. Failure to meet the requirements of the funding body can lead to penalties and affect the relationship with the funder.

Checklist:

  • Monitor and perform research activities, and update the project plan accordingly.
     
  • Ensure proper use of funds and manage changes in the use of your awarded funding. Plan for regularly follow-up with the financial officer.
  • Complete and submit required reports, both scientific and financial, to the funder.
     
  • Check compliance with funders open access requirements.
     
  • Keep the head of department, the HR-specialist and the financial officer informed about:
    • employment contracts to be extended or ended, at least two months in advance.
    • absences on the project, eg. parental leave or extended sickness.
       
  • Send relevant documents to the registrar, eg:
    • project reports, both scientific and financial
    • agreement changes
    • budget changes
    • updates to the data management plan.